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DATES for the 2017 Mission Trail “Art Market”:
Sunday, March 19
Sunday, April 16
Sunday, May 21
Sunday, June 18
Sunday, July 16
Sunday, August 20
Sunday, September 17
Sunday, October 15

Special Events:
Rio Grande Festival: April 28-30: $100.00 General/ $200.00 Food
Sat & Sun, June 2-4 - Billy the Kid Festival
(Market 3 & 4): $50.00 General/ $75.00 Food
Harvest Market: November 19
NO RAIN DATES. The Art Market goes on rain or shine. The Market is not responsible for goods damaged due to inclement weather.

FEES:
Application Fee: None. Application required.
Booth Fee: $25.00 per booth space (refundable per the refund policy). (These rates are subject to change) (2) Artists per booth ONLY.
Food Vendor Fee: $45.00 per booth space (refundable per the refund policy). (These rates are subject to change)

BOOTH FEE PAYMENT:
Payment instructions will be sent upon acceptence of application.

POLICIES & REGULATIONS

ARTIST CRITERIA & SELECTION
All artwork must be original and made by hand or with the use of appropriate tools by the artist/exhibitor. Artist may only exhibit and sell work in the categories submitted and accepted. Those vendors who display items not depicted in their applications may be asked to leave the Market.
Artists/exhibitors are selected on the basis of the Art Market’s requirement for originality and creativity. The work is selected by the Art Market committee composed of local artists and art patrons. The committee looks for a wide selection of category and price. The number of vendors in each category is limited by the committee. Participation in previous Art Market does not guarantee acceptance for the 2013 Art Market. Inquiries questioning or disputing the committee’s decisions will not be accepted. Preferences for booth location will be considered in order of receipt of final booth fees.

BOOTH SPACES

Vendors are provided a 10’ x 10’ space on a paved area. Booth space is 10 feet deep (measured from the sidewalk/wall) x 10 feet wide (measured side to side). Spaces will be marked and numbered on the pavement. Your assigned space will be indicated on your loading pass. Booth fee is $45.00 (refundable per the refund policy).
Vendors are responsible for their own tent or canopy (limited to 12’ height, STRAIGHT LEGS ONLY), display fixtures, shelves, and storage. Vendors must stay within the booth boundaries and must not encroach on private property, yards, sidewalks, or driveways. There is no additional space for storage. If you need more space, you can purchase additional 10 feet x 10 feet spaces. When setting up, please be mindful of landscaping and plantings around the spaces. Sandbags or weights are recommended. The Art Market cannot be held responsible for damage, loss or theft of work or property. The Market provides limited electrical connections for Art & Craft vendors in the Market area. Electrical generators are not allowed.

APPLICATION PROCESS

Former Vendors do not need to re-apply
Applications will be accepted through the Main Street Mercantile. Please call 915-851-0093 for information.


Deadline: None / Space subject to availability.

Application Fee: None

CANCELLATION

Booth fee and signed waiver will be due required prior to setup.
31 days prior to Market date, we will refund 50% of all fees. (Refundable fees only) No refunds will be made to artist/exhibitors who cancel less than 30 days prior to each event. Less than 30 days prior to each event, we will not refund any fees, even if we cancel the event.

LOGISTICS:

Admission:
FREE TO THE PUBLIC

Quiet Time:
With respect to the San Elizario Chapel, the Art Market will pause all entertainment (Music, Dance, Etc) during mass. Ringing of the bells will signal the pause. Vendors can educate the public for the pause.

Hours Of Operation/Selling Time:
Setup Sunday Morning, Setup by 11:00am when the Market officially opens. You may sell as soon as you are set up. The Market closes at 6:00 p.m. Your Art & Craft sales are cash, check, or credit as you determine.

Parking:
Limited vendor parking is located at Glorietta Rd and the Plaza (or designated site). Please observe any parking restriction signs. ONE vehicle per vendor.

Trash:
Remove all trash from your booth space and place in the blue container located on Main Street in the Vendor parking area. Do not use trash barrels set out for Market Guests.

Sales Tax:
All vendors are responsible for collecting and paying Texas State Sales Tax as applicable to their product. You may obtain more information or a tax permit at the State Comptroller’s web site (www.window.state.tx.us) or by calling 1-800-252-5555.

Safety:
If you should witness an accident, note the time, circumstances, your name, and anyone else who witnessed the incident. Please give the information to security or Art Market Staff. Display booth and items left in place before, during, or after the Fair are the full responsibility of the vendor.

Unloading/Set-Up And Breakdown:
To ease congestion, Only vehicles with passes will be permitted past the barricades. Parking passes and maps will be provided to you upon fee payment.
Entrances to the Art & Craft area for set-up and take-down are: (1) San Elizario Road via Alarcon Road (Gate access) and (2) Glorietta Rd dead end at Plaza (vendor parking area). Have your pass on your dashboard for easy visibility by Security.
Set-up time is 8:30 a.m. to 10:30 a.m. Vehicles arriving at 10:00 a.m. may be refused admittance into market area. Your vehicle must be out of the Market area by 10:00 a.m. Vehicles not moved out by this time will be towed at the owner’s expense. The Market ends at 6:00 p.m. Breakdown time starts at 6:00 p.m. Vendor vehicles are allowed back into the Market area at 6:30 p.m. All displays must be removed by 8:00 p.m.

SIGNED WAIVER REQUIRED:
All accepted entries will be required to sign a waiver of responsibility which states: “In consideration for being permitted to participate in the Art Market, I hereby waive, release, and discharge any and all claims for damages for personal injury, death, or property damage which I may have, or which may hereafter accrue to me, as a result of participation in said activity. This release is intended to discharge in advance the Mission Trail Art Market and the Art Market Commission (their officers, employees, and agents) from any and all liability arising out of or connected in any way with my participation in the Art Market, even though that liability may arise out of negligence or carelessness on the part of the persons or entities mentioned above. It is understood that this activity involves an element of risk and danger of accidents and knowing those risks I hereby assume those risks. It is further agreed that this waiver, release and assumption or risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the above persons or entities free and harmless from any loss, liability, damage, cost, or expense which they may incur as the result of my death or any injury or property damage that I may sustain while participating in said activity. I understand that the booth fees are non-refundable less than 30 days prior to the event, even if the Art Market is canceled. I understand this is an outdoor event and the Art Market will not accept any responsibility for goods damaged due to inclement weather. I agree that items I bring to the Market will be handcrafted by me. I grant the Mission Trail Art Market full permission to use any photographs that may contain my likeness or booth space.”